Notary journal requirements in Florida
For traditional in-person notarizations, Florida does not mandate a journal — but one is required for electronic or remote online notarizations, and keeping one for every act is standard professional practice.
Format
An electronic journal is permitted.
How long to keep it
Retention in Florida: 10 years.
Worth knowing
No journal is required for traditional in-person acts (F.S. 117). An electronic journal is mandatory for remote online notarizations.
What each entry should include
| Date and time | When the notarization happened — not when you filled in the entry. |
| Type of notarial act | Acknowledgment, jurat, oath or affirmation, signature witnessing, or copy certification. |
| Document description | The kind of document (deed, power of attorney, affidavit) and its date, if it has one. |
| Signer's name and address | As shown on their identification. |
| How the signer was identified | ID document (record the type and issuer — never the ID number), personal knowledge, or a credible witness. |
| Fee charged | Including any travel fee, itemized. Record $0 if you didn't charge. |
| Signer's signature | Most journal formats include a signature line for the signer. |
Never record ID numbers, Social Security numbers, or card numbers in a journal — several states prohibit it and none require it.
Need a paper version today? Print our free printable notary journal template.
Keep your journal on the phone already in your pocket. Signet numbers every entry automatically, captures signer signatures on screen, totals your fees for tax season, and exports the whole record as CSV when a court or your state asks. Adapted to your state's rules. Coming to the App Store.
Sources: state statute summaries reviewed August 2026. Rules change — always confirm with the Florida commissioning authority.